Item Labels

Upload DYMO label templates and use Monolith variables to print labels for evidence, storage items, people, and related records.

Monolith supports custom DYMO label templates for evidence items, storage items, and people records such as clients and contacts.

Custom labels can include static text, barcodes, QR codes, and Monolith variables. When a label is printed, Monolith replaces each variable with the matching value from the item being printed.

Adding Labels

To add a label template:

Open Settings.
Select Item Labels.
Click Add Label.
Upload your Dymo label file.
Save the label template.

After a label has been added, it can be selected when printing supported item labels from Monolith.

Working With Variables

Monolith variables allow your DYMO labels to automatically populate with information from Monolith records.

For example, an evidence label can include the evidence number, case number, evidence type, current location, linked contact, UUID, or other supported values.

There are two supported variable formats:

Syntax

Example

Notes

Modern

{{ evidence.evidence_number }}

Recommended for all new labels.

Legacy

#evidence_number

Still supported for older labels. Avoid using this format for new labels when a modern variable is available.

Modern variables are recommended for new label templates. Legacy variables are still supported for compatibility with older labels.

How Variables Work

Variables are placeholders typed into text fields, barcode fields, or QR code fields in a DYMO label template. When the label prints, Monolith replaces each placeholder with the matching data value.

A few things to know:

Variables are case-insensitive.
Variables only populate when they apply to the item being printed.
If the underlying field is empty, the variable prints as a blank value.
Special characters such as &, <, >, ", and ' are automatically escaped so they render correctly on the label.
QR codes and barcodes can be created by pointing the code field to a supported UUID or short UUID variable.

Organization Variables

Organization variables are available across label types and are pulled from your organization settings.

Modern Variable

Legacy Variable

Description

{{ organization.name }}

#org_name

Your organization's name.

{{ organization.address }}

#org_address

Your organization's address.

{{ organization.city }}

#org_city

Your organization's city.

{{ organization.state }}

#org_state

Your organization's state.

{{ organization.postal }}

#org_postal

Your organization's postal code.

{{ organization.phone }}

#org_phone

Your organization's phone number.

{{ organization.website }}

#org_website

Your organization's website URL.

Evidence Variables

Evidence variables are available when printing a label for an evidence item.

Modern Variable

Legacy Variable

Description

{{ evidence.evidence_number }}

#evidence_number

The evidence number or name.

{{ evidence.case_number }}

#evidence_case_number or #case_number

The case number for this evidence item.

{{ evidence.case_name }}

#evidence_case_name, #evidence_case_ref, or #case_reference

The case name or reference for this evidence item.

{{ evidence.location }}

#evidence_location or #location_name

The current location of the evidence item.

{{ evidence.type }}

#evidence_type

The evidence type.

{{ evidence.brand }}

#evidence_brand

The manufacturer or service provider.

{{ evidence.model_number }}

#evidence_model_number

The evidence model number.

{{ evidence.item_name }}

#evidence_item_name

The evidence item or device name.

{{ evidence.serial_number }}

#evidence_serial_number

The serial number or account name.

{{ evidence.size }}

#evidence_size

The evidence size in selected units.

{{ evidence.description }}

#evidence_description

The description or notes.

{{ evidence.organization }}

#evidence_organization

The organization name of the client this evidence was collected for, pulled from the client associated with the case.

{{ evidence.parent }}

#evidence_parent

The parent evidence name, if applicable.

{{ evidence.progress }}

#evidence_progress

The current evidence progress.

{{ evidence.intake_timestamp }}

#evidence_intake_timestamp

The evidence intake timestamp.

{{ evidence.received_by }}

#evidence_received_by

The person who received this item at intake.

{{ evidence.received_from }}

#evidence_received_from

The person who provided this item at intake.

{{ evidence.acquired }}

#evidence_acquired

Whether data has been collected from this item.

{{ evidence.acq_count }}

#evidence_acq_count

The number of acquisitions for this item.

{{ evidence.photographed }}

#evidence_photographed

Whether this item has been photographed.

{{ evidence.photo_count }}

#evidence_photo_count

The number of photos for this item.

{{ evidence.has_child }}

#evidence_has_child

Whether this item has child evidence.

{{ evidence.child_count }}

#evidence_child_count

The number of child evidence items.

{{ evidence.kind }}

#evidence_kind

Whether this item is a parent or child evidence item.

{{ evidence.linked_contact }}

#evidence_linked_contact

The linked contact, such as a custodian, suspect, victim, or other association.

{{ evidence.uuid }}

#evidence_uuid

The UUID for this evidence item. Use this value to generate a QR code for scanning in Monolith.

{{ evidence.short_uuid }}

#evidence_short_uuid

The short UUID for this evidence item. Use this value to generate a barcode for scanning in Monolith.

The legacy variable #evidence_device_name still resolves, but it has been replaced by #evidence_item_name and {{ evidence.item_name }}. Do not use #evidence_device_name on new label templates.

Storage Variables

Storage variables are available when printing a label for a storage item.

Modern Variable

Legacy Variable

Description

{{ storage.storage_number }}

#storage_number

The storage item number.

{{ storage.case_number }}

#storage_case_number

The case number, if the item is assigned to a case.

{{ storage.case_name }}

#storage_case_name

The case name, if the item is assigned to a case.

{{ storage.type }}

#storage_type

The storage item type.

{{ storage.make }}

#storage_make

The storage item manufacturer.

{{ storage.model_name }}

#storage_model_name

The storage item model name.

{{ storage.model_number }}

#storage_model_number

The storage item model number.

{{ storage.serial_number }}

#storage_serial_number

The storage item serial number.

{{ storage.size }}

#storage_size

The storage item size in selected units.

{{ storage.description }}

#storage_description

The description or notes.

{{ storage.date_created }}

#storage_date_created

The storage item creation date.

{{ storage.location }}

#storage_location or #location_name

The item's current location, if applicable.

{{ storage.uuid }}

#storage_uuid

The UUID for this storage item. Use this value to generate a QR code for scanning in Monolith.

{{ storage.short_uuid }}

#storage_short_uuid

The short UUID for this storage item. Use this value to generate a barcode for scanning in Monolith.

Case Variables

Case variables are available when there is a case context for the label, such as when the item being printed is associated with a case.

Case variables use the modern syntax only.

Modern Variable

Description

{{ case.case_number }}

The case number.

{{ case.case_name }}

The case name.

{{ case.type }}

The case type.

{{ case.status }}

The case status.

{{ case.description }}

The case synopsis or description.

{{ case.uuid }}

The case UUID.

Client Variables

Client variables are available when a client is associated with the label.

Client variables use the modern syntax only.

Modern Variable

Description

{{ client.name }}

The client name.

{{ client.address }}

The client address.

{{ client.city }}

The client city.

{{ client.state }}

The client state or province.

{{ client.postal }}

The client postal code.

{{ client.organization }}

The client organization, if applicable.

{{ client.phone }}

The client office phone number.

{{ client.mobile }}

The client mobile phone number.

{{ client.email }}

The client email address.

{{ client.type }}

The client or contact type.

{{ client.notes }}

The client notes or description.

{{ client.uuid }}

The client UUID.

People Variables

People variables are available when printing a label for a contact or association, such as a client, custodian, suspect, victim, or other related person.

Modern Variable

Legacy Variable

Description

{{ people.name }}

#association_name

The client or contact name.

{{ people.address }}

#association_address

The client or contact address.

{{ people.city }}

#association_city

The client or contact city.

{{ people.state }}

#association_state

The client or contact state or province.

{{ people.postal }}

#association_postal

The client or contact postal code.

{{ people.organization }}

#association_org

The client or contact organization, if applicable.

{{ people.phone }}

#association_phone

The client or contact phone number.

{{ people.mobile }}

#association_mobile

The client or contact mobile phone number.

{{ people.email }}

#association_email

The client or contact email address.

{{ people.type }}

#association_type

The client or contact type.

{{ people.notes }}

#association_notes

The client or contact notes or description.

Custom Field Variables

If your organization has defined custom fields, those values can also be used on labels.

Replace <field_id> with the numeric ID of the custom field.

Context

Modern Variable

Legacy Variable

Evidence

{{ evidence.custom_field_<field_id> }}

#custom_field_<field_id>

Storage

{{ storage.custom_field_<field_id> }}

#custom_field_<field_id>

Case

{{ case.custom_field_<field_id> }}

Not available

Client

{{ client.custom_field_<field_id> }}

Not available

The legacy #custom_field_<field_id> format is shared and resolves against the evidence or storage item being printed. For new labels, use the context-specific modern format whenever possible.

Tips for Using Label Variables

Use QR codes and barcodes for scanning

Use a uuid variable for QR codes or a short_uuid variable for barcodes.

When scanned in Monolith, the code can help find and navigate to the matching item.

Common examples:

Label Type

QR Code Variable

Barcode Variable

Evidence

{{ evidence.uuid }}

{{ evidence.short_uuid }}

Storage

{{ storage.uuid }}

{{ storage.short_uuid }}

Combine text and variables

You can combine static text and variables in the same label field.

Examples:

Case: {{ evidence.case_number }}

Evidence: {{ evidence.evidence_number }}

S/N: {{ evidence.serial_number }}

Design for blank values

If a variable does not have a value for the item being printed, Monolith prints a blank value.

For example, if an evidence item does not have a serial number, {{ evidence.serial_number }} will print as blank.

Design labels so they still look correct when optional values are missing.

Use variables that match the item being printed

Only variables that match the item being printed will populate.

For example:

When printing an evidence label, use {{ evidence.* }} variables.
When printing a storage label, use {{ storage.* }} variables.
When printing a people label, use {{ people.* }} variables.
Organization variables can be used across label types.
Case and client variables populate when the printed item has the required case or client context.

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Last updated 18 days ago

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