> For the complete documentation index, see [llms.txt](https://docs.monolithforensics.com/monolith/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.monolithforensics.com/monolith/using-monolith/settings/evidence-progress.md).

# Evidence Progress

Evidence Progress represents where an individual Evidence Item currently sits within your organization's workflow.

Each organization can configure a sequence of Progress stages that reflects how Evidence typically moves from intake through acquisition, analysis, completion, or other stages relevant to the work your team performs.

For example, an Evidence Progress pipeline might include:

* Pending Authority
* Pending
* Intake
* Acquisition
* In Progress
* Analysis
* Complete

The configured stages appear across each Evidence Item as a visual pipeline, making it easy to understand where that item currently sits in the process.

### Evidence Progress as a Workflow Pipeline

Evidence Progress is designed to represent the operational lifecycle of an individual Evidence Item.

A Case may contain many Evidence Items, and each item can be at a different Progress stage at the same time.

For example, within the same Case:

* One mobile device may still be awaiting intake.
* Another device may be undergoing acquisition.
* An email account may already be in analysis.
* A completed Evidence Item may have reached the final stage of the pipeline.

This allows teams to track work at the Evidence level rather than relying only on the overall Case workflow.

See [**Evidence Items**](/monolith/using-monolith/evidence-management/evidence-items.md) for more information about managing Evidence records throughout Monolith.

### Evidence Progress vs. Case Progress

Evidence Progress and Case Progress are separate pipelines.

**Evidence Progress** answers:

> Where is this Evidence Item within our workflow?

**Case Progress** answers:

> Where is the overall Case within our workflow?

A Case may be in an **Analysis** stage while individual Evidence Items within that Case remain at different stages of intake, acquisition, processing, or completion.

Keeping these pipelines separate gives teams more accurate visibility into work occurring across multiple Evidence Items within a Case.

See [**Case Progress**](/monolith/using-monolith/settings/case-progress.md) for information about configuring the Case-level workflow.

### Evidence Progress vs. Evidence Status

Evidence Progress is also separate from Evidence Status.

**Evidence Progress** is the configurable workflow pipeline created by your organization.

**Evidence Status** represents the system-level state of the Evidence Item and uses Monolith's defined status options.

Use Evidence Progress to describe the operational stage of the work rather than creating additional concepts to represent every step in the Evidence lifecycle.

### View Evidence Progress Items

The **Evidence Progress** settings page displays the Progress stages currently configured for your organization.

Each Progress Item also shows the number of Evidence Items currently associated with that stage.

The order shown in Settings determines the order in which the stages appear in the Evidence Progress pipeline.

### Reorder Evidence Progress Items

Evidence Progress Items can be rearranged to match the sequence of your organization's workflow.

To change the order:

1. Locate the Progress Item you want to move.
2. Drag the item to the desired position in the list.
3. Repeat as needed until the stages reflect your workflow.

<figure><img src="/files/NB6XcRPRKKyWsb9czfBf" alt=""><figcaption><p>Reorder Evidence Progress</p></figcaption></figure>

The order from top to bottom in Settings is reflected from left to right on the Evidence Progress bar.

<figure><img src="/files/7czZMJwFvmrY1GqgLAFj" alt=""><figcaption><p>Evidence Progress</p></figcaption></figure>

### Create an Evidence Progress Item

To add a new Progress stage:

1. Select **Create Evidence Progress**.
2. Enter the name of the new Progress Item.
3. Select **Create Evidence Progress** to save it.

New Progress Items can then be repositioned within the workflow using drag and drop.

Choose names that clearly represent meaningful stages of work performed on Evidence Items.

<figure><img src="/files/8tW1NBN83IVlPlRE37Yd" alt=""><figcaption><p>Create Evidence Progress</p></figcaption></figure>

### Delete an Evidence Progress Item

Progress Items can be deleted when they are no longer needed.

If Evidence Items are currently associated with the Progress Item being deleted, those Evidence Items must be reassigned to another existing Progress stage before deletion can be completed.

<figure><img src="/files/lmdJ4UrYh8oA9ST83Gsc" alt=""><figcaption><p>Delete Evidence Progress</p></figcaption></figure>

{% hint style="warning" %}
Review the Evidence Items associated with a Progress Item before deleting it. Existing Evidence Items must be reassigned so their current workflow position remains represented.
{% endhint %}

### Recommended Practices

* Configure Evidence Progress around the major stages your team uses to process Evidence.
* Keep the pipeline simple enough that users can quickly understand where an item sits.
* Use stages that are meaningful across the Evidence Types your organization commonly handles.
* Arrange Progress Items in the order work normally occurs.
* Remember that each Evidence Item progresses independently from the overall Case.
* Keep Progress names distinct from system-level Evidence Statuses.
* Review the pipeline periodically as your organization's processes change.
* Avoid unnecessary stages that make the Evidence Progress bar difficult to interpret.

### Related Documentation

* [**Evidence Items**](/monolith/using-monolith/evidence-management/evidence-items.md)
* [**Evidence Types**](/monolith/using-monolith/settings/evidence-types.md)
* [**Case Progress**](/monolith/using-monolith/settings/case-progress.md)
* [**Cases**](/monolith/using-monolith/case-management/cases.md)