> For the complete documentation index, see [llms.txt](https://docs.monolithforensics.com/monolith/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.monolithforensics.com/monolith/using-monolith/organization/team-management.md).

# Team Management

Create and manage the individual people who have access to your Monolith environment.

Team Management allows administrators to add users, assign roles and offices, review account status, and manage access for existing team members.

### Add a New User

{% embed url="<https://www.youtube.com/watch?v=qt_la4WmfZk>" %}

1. In the left-hand navigation, open the **Organization** tab and click **Team Management**.
2. Click **New User** in the top left.
3. Enter the user's **First Name** and **Last Name**.
4. Enter the user's **Email**.
5. Set a **Password**, or leave the field blank to auto-generate one. If you type a password, you can use the eye icon to show or hide what you have entered.
6. Select the [**Office**](/monolith/using-monolith/organization/offices.md) this person belongs to.
7. Select a **Role** ([see below](#roles)).
8. Set the **Observer Status** ([see below](#observer-status)).
9. Click **Create User**.

<figure><img src="/files/zlmqnLI1tR4DOstGaxGr" alt=""><figcaption></figcaption></figure>

Monolith confirms once the user has been created.

{% hint style="info" %}
Offices are managed separately under **Organization > Offices**. See **Offices** for information about creating and organizing office locations.
{% endhint %}

#### Roles

When you open the **Role** dropdown, Monolith displays a short explanation of the access associated with each role.

<figure><img src="/files/a4RuVkYQ0SRKeU7w9pWZ" alt=""><figcaption></figcaption></figure>

The available roles may vary if your organization uses custom user roles. Standard Monolith roles include:

* **Super Admin:** Includes administrative privileges, the ability to delete cases and evidence, manage users, and manage settings. Provides complete access to Monolith.
* **Admin:** Provides access to all cases and evidence and the ability to edit chain of custody records.
* **User:** Provides basic access to Monolith.

If custom roles are configured, additional options may appear. Review the description displayed in the Role dropdown before assigning access.

#### Observer Status

Observer Status controls whether a user can make changes in Monolith.

Available options include:

* **Write Access:** The user can make edits and add new information based on the permissions available to their role.
* **Read Only:** The user can log in and view information but cannot make edits or add new information.

Use **Read Only** when a user needs visibility into Monolith without the ability to modify information.

### View Existing Users

<figure><img src="/files/yi49g0SYdfS0sOELsBxT" alt=""><figcaption></figcaption></figure>

The Team Management screen shows users in your Monolith environment along with information such as:

* Name
* Email address
* Role
* Office
* Account status

#### Filter, Search, and Sort

Use the Team Management table to find and review users:

* **Filters:** Narrow the user list based on available criteria, such as role.
* **Search:** Find a specific user by name.
* **Sort:** Select a column header to reorder the table using that column.

### Manage an Existing User

Select a user from the Team Management list to open their details.

If you have the appropriate administrative access, available account management actions may include:

* Send a password reset email
* Send an MFA reset
* Deactivate the user

#### Deactivate a User

Deactivate a user when they should no longer have access to your Monolith environment, such as when someone leaves your organization.

A deactivated user can no longer log in to Monolith.

{% hint style="warning" %}
User accounts are associated with activity performed throughout Monolith. When someone leaves your organization, deactivate their existing account rather than creating changes intended to remove their historical identity from prior casework.
{% endhint %}

### Related Documentation

* [**Initial Setup**](/monolith/start-here/welcome-to-monolith/initial-setup.md)
* [**Offices**](/monolith/using-monolith/organization/offices.md)
* [**Login & 2FA**](/monolith/start-here/welcome-to-monolith/login-and-2fa.md)
* [**SSO Login**](/monolith/start-here/welcome-to-monolith/sso-login.md)