> For the complete documentation index, see [llms.txt](https://docs.monolithforensics.com/monolith/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.monolithforensics.com/monolith/monolith-tour/user-management/users.md).

# Users

Create and manage the individual people who have access to your Monolith instance.

## Add a new user

{% embed url="<https://www.youtube.com/watch?v=qt_la4WmfZk>" %}

1. In the left-hand navigation, open the **Organization** tab and click **Team Management**.
2. Click **New User** in the top left.
3. Enter the user's **First Name** and **Last Name**.
4. Enter the user's **Email**.
5. Set a **Password**, or leave the field blank to auto-generate one. If you type a password, you can use the eye icon to show or hide what you have entered.
6. Select the **Office** this person belongs to.
7. Select a **Role** ([see below](#roles)).
8. Set the **Observer Status** ([see below](#observer-status)).
9. Click **Create User**.

<figure><img src="/files/zlmqnLI1tR4DOstGaxGr" alt=""><figcaption></figcaption></figure>

Monolith confirms once the user has been created.

### Roles

When you open the Role dropdown, Monolith shows a short explanation of what each role can access.

<figure><img src="/files/a4RuVkYQ0SRKeU7w9pWZ" alt=""><figcaption></figcaption></figure>

The roles you see may vary if you have custom user roles set up in your instance, but the standard levels are:

* **Super Admin**: Includes admin privileges, delete cases & evidence, manage users, and manage settings. Has complete access to everything in Monolith.
* **Admin**: Access to all cases and evidence, edit COC records.
* **User**: Basic Access to Monolith.

If you have custom roles configured, you may see additional options. The dropdown always displays a brief explanation for the selected role, so you can confirm what access it grants before saving.

### Observer Status

Observer Status controls whether a user can make changes. The two options are:

* **Write Access**: the user can make edits and add new information.
* **Read Only**: the user can log in and view information but cannot make edits or add anything.

Use Read Only when you need more granular control over restricting what a user can do.

## View existing users

<figure><img src="/files/yi49g0SYdfS0sOELsBxT" alt=""><figcaption></figcaption></figure>

The Team Management screen shows a list of every user in your instance, along with quick information about each one: their name, email address, role, the office they are located in, and whether they are active or deactivated.

### Filter, search, and sort

The user table includes a few ways to find what you need:

* **Filters** let you narrow the list. For example, you can filter to show only super admins.
* The **search bar** lets you find a specific user by name when your list is long.
* Clicking any **column header** sorts the table by that column, so you can reorder the view however you like.

## Manage an existing user

Click a user in the Team Management list to open their details. If you are a Super Admin, you will have several options:

* **Send a password reset email** to the user.
* **Send an MFA reset** for the user.
* **Deactivate** the user.

Deactivate a user when they leave your team and should no longer have access to anything in Monolith. Once deactivated, that user can no longer log in.